enter in a new purchase order

  1. Go to Home Screen

  2. Click Sales Order

  3. Enter Customer Name

  4. Enter Date of Epic PO number

  5. Enter Sales Order Number (Customer PO#)

  6. Enter Purchase Order Number (Customer PO#)

  7. Enter Item

    1. Sales for product

    2. Consultant for Design/Travel

    3. Customer Deposit for Customer Deposit Invoices

    4. Freight for Shipping and Duties

  8. Enter in Description

  9. Enter in QTY (1)

  10. Enter in Order Type

    1. Reorder

    2. New Order

    3. Or Customer Deposit

  11. Class stays empty

  12. Amount is total invoice amount

  13. Go on upper right hand side is Create Purchase Order

  14. Create Purchase Order for all Allowed Items

  15. Enter Vendor on Purchase Order

  16. Confirm Date is the same as Invoice

  17. Enter Purchase Order Number

  18. Add our Cost of Good Sold

  19. All other details will be automatically entered

  20. Click Save and Close on Purchase Order

  21. Click Save and Close on Sales Order

 

Creating an invoice

  1. Go to Home Screen

  2. Go to Enter Bills

  3. Type Vendor in

  4. If the Vendor has open orders it will ask if you want to receive it against open orders

    1. Most are Epic and you will click yes

  5. Find the Purchase Order Number

  6. It will automatically fill it in

  7. Put Bill date as the ship date

  8. Enter total bill amount

  9. Under the Memo section - add our SW PO number

  10. Add under Expenses

    1. Subcontractor - total PO amount

    2. Under Memo put the PO number

    3. Under Customer add the customer PO is allocated to

  11. If an older PO with inventory tracking, go to Items Tab

    1. Keep QTY, change all of the cost to Zero

    2. Then go back to Expenses and enter in Subcontractor as usual

  12. If a newer PO without inventory tracking, click save and close

  13. Go back to Home

  14. Go to Create Invoice

  15. Add ship date

  16. Add Invoice number

  17. Then select one of the Sales Orders that are open and applies to current shipment

  18. Select all items to add to Invoice

  19. If an older one, the inventory will automatically come in

  20. If a newer one, you enter it in as sales

  21. Add freight

  22. Click save and close

 

Creating an Invoice - with Customer Deposits

  1. Go to Home Screen

  2. Go to Invoices

  3. Add customer name

  4. Don’t open any sales orders

  5. Add date

  6. Add invoice

  7. Add either PO number or our Estimate Number

  8. Item is Customer Deposit

  9. Add description

  10. Add total deposit amount in rate

  11. Click save and close

  12. TO APPLY TO AN INVOICE

  13. Go to Home Screen

  14. Create an invoice as usual

  15. Add a line item called “Customer Deposit”

    1. In Description add date they paid us

    2. In rate put total deposit amount

    3. At the end of the line item, change this item only to Non Taxable from the drop down

  16. Click Save and Close

 

Bill Payments

  1. Go to Home Screen

  2. Go to Pay Bills

  3. Filter by Vendor

  4. Select Invoices you want to pay

  5. Enter in Date of payment on bottom

  6. Select Check

    1. “To be printed” Actual printed checks

    2. “Assign Check Number” - add EFT for wire payment

  7. Click Save and Close